Marketing Metadata Coordinator

Casemate Publishers and Book Distributors is a global leader in the field of military history, archaeology, and general interest publishing and distribution. We provide the best in non-fiction for both enthusiasts and scholars alike, in print and digital forms.

Casemate Group is looking for a highly organized and detail-oriented Marketing Metadata Coordinator to join our team. This role supports the systems and processes that move accurate book metadata between our publishing clients, internal systems, vendors, retailers, and library partners.

Working closely with our Marketing Director, the coordinator will help maintain book metadata, complete regular metadata deliveries to vendors and identify and resolve routine data and file issues.

Responsibilities

• Maintain, import, and update book and product metadata in FileMaker and related systems.
• Review records, files, and digital assets for accuracy, completeness, and consistency.
• Work with marketing, sales and editorial departments to maintain accurate project and status information in FileMaker and other shared systems.
• Respond to client, vendor, and retailer communications and escalate more complicated issues when needed.
• Regularly review online retailer listings to ensure that book metadata updates are processed correctly.
• Consistently optimize new book metadata and keywords to align with best SEO/GEO practices.
• Use digital tools to create keywords and introductory sentences for frontlist and backlist titles.
• Support data cleanup, file organization, new-client setup, and other recurring departmental projects.

What we're looking for

• Strong attention to detail and a high degree of accuracy.
• Strong interpersonal communication skills and the ability to develop positive working relationships with individuals both within and outside of the company.
• Comfort working with structured information, spreadsheets, databases, and repeatable processes.
• Good working knowledge of Microsoft Excel; experience with FileMaker or another database or product-information system is a plus.
• Strong organizational skills and the ability to manage recurring tasks and deadlines.
• The ability to spot inconsistencies, investigate straightforward problems, and follow tasks through to completion.
• Comfort learning new software, systems, and technical workflows.
• Clear written communication skills and the ability to work both independently and collaboratively.

Experience with publishing metadata, ONIX, FTP/SFTP, FileMaker, ecommerce catalogs, or product-information systems is helpful but not required.

Schedule

This is a full-time hybrid position based in our Havertown, Pennsylvania office. The schedule is in-office Tuesday, Thursday, and Friday, with optional work-from home on Monday and Wednesday, 9:00AM – 5:00PM daily.

We recognize that the skills needed for this role are used well beyond book publishing. In addition to applicants with publishing experience, we are especially interested in candidates with backgrounds in product information management (PIM), library or archival metadata, product data, or marketplace operations.

If your experience has taught you how to manage structured information carefully, maintain accurate records across systems, identify inconsistencies, and make sure data and files reach the right people or platforms, we encourage you to apply. We can teach the specifics of book metadata distribution.

Both a resume and a cover letter required for consideration.

Job Type: Full-time

Pay: $40,000.00 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Havertown, PA 19083