Marketing Event Coordinator

Marketing & Events Coordinator

Role Overview

We are seeking a Marketing & Events Coordinator to support in marketing and events coordination and administrative operations for the marketing department, with a focus on event and membership management. This role prioritizes administrative excellence while requiring strong interpersonal skills for event attendance and brand representation.

Key Responsibilities

Administrative Operations

• Execute administrative tasks for marketing, sales, and service departments
• Assist in print and digital marketing collateral development
• Process invoices, contracts, and vendor agreements
• Maintain organized filing systems and documentation
• Coordinate travel arrangements and event logistics
• Prepare reports, tracking, and budget reconciliation
• Support team lead as needed

Event Coordination

• Plan and execute marketing events, tradeshows, and brand activations
• Support admin and HR team with organizing internal events
• Handle stakeholder correspondence and scheduling
• Carry out marketing procurement needs and maintain inventory
• Attend events as brand ambassador supporting sales initiatives
• Oversee utilization of collateral and event equipment
• Conduct post-event analysis and reporting for ROI measurement

Membership Coordination

• Oversee membership programs and member engagement activities
• Maximize membership utilization and member benefits
• Maintain membership databases and communication records
• Process membership applications and renewals

Qualifications

• 2-3 years of experience providing event support
• Related degree in marketing/communications/sales
• Strong interpersonal and oral/written communication skills
• Strong presence and networking skills for representing the organization
• Strong organization and administrative skills
• Familiarity with budget tracking and coordinating with vendors
• Familiarity with marketing tools such as CRM, ESP, social media management
• Proficiency in Microsoft Office and Adobe Acrobat
• Graphic design, video editing, and web development skills are a bonus

Job Type: Full-time

Base Pay: $75,000.00 - $80,000.00 per year

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Professional development assistance
• Vision insurance

Application Question(s)

* How many years of sales experience do you have?

Experience

• Events management: 2 years (Preferred)
• Event marketing: 2 years (Required)

Willingness to travel

* 25% (Required)

Work Location: Hybrid remote in McLean, VA 22102