Marketing & Referral Development Coordinator (Part-Time)

Marketing & Referral Development Coordinator (Part-Time)

The Psy Center for Counseling & Evaluations, P.S.

Location

Seattle (Ballard) and Bremerton area, WA. Hybrid with required field outreach in King and Kitsap counties. Employment: Part-time, W-2, nonexempt (hourly) Pay: $28.00–$35.00 per hour, based on experience Hours: 20–25 per week, flexible weekday schedule Start date: [Month 2026/2027]

About The Psy Center

The Psy Center for Counseling & Evaluations, P.S. is a psychologist-owned practice serving children, adolescents, and adults in Seattle, King County, Kitsap County, and the greater Puget Sound region. From our Seattle (Ballard) and Bremerton-area offices and by telehealth, we provide:

• psychotherapy
• psychological and neuropsychological evaluations
• ADHD, autism, and learning disorder assessments
• specialized occupational and forensic evaluations

The Role

We are hiring a part-time Marketing & Referral Development Coordinator to build and maintain professional referral relationships across Seattle/King County and Kitsap County. The role also includes producing our social media and marketing materials.

About half of the role is relationship-building with physicians, schools, attorneys, and community partners, mostly in person. The rest is creating content and materials, coordinating campaigns, and tracking results. Practice leadership approves all marketing content and outreach materials.

Responsibilities

Professional Referral Development (approx. 50%)

• Plan and conduct scheduled in-person visits on a set weekly rotation. Targets include primary care practices, pediatricians, neurologists, psychiatrists, and other healthcare providers.
• Build relationships with schools, attorneys, occupational health organizations, veterans’ and community organizations.
• Present The Psy Center’s services accurately and distribute approved referral materials.
• Schedule introductory meetings and professional presentations, and complete timely follow-up.
• Maintain referral-source lists and log all outreach activity in the practice’s tracking system.

Content & Social Media (approx. 25%)

• Draft monthly content calendars and educational posts for Instagram, Facebook, LinkedIn, and Google Business Profile.
• Create graphics and short-form video, and coordinate approved photography.
• Monitor engagement and respond to public comments following the practice’s response protocol.

Marketing Materials & Campaigns (approx. 15%)

• Update brochures, flyers, referral packets, and digital ads using approved brand templates, logo, and colors.
• Prepare print files and coordinate with printing vendors.
• Support service-specific campaigns and coordinate with outside advertising, SEO, or design contractors as needed.
• Identify community events and represent the practice at approved events.

Tracking & Reporting (approx. 10%)

• Submit weekly activity summaries and monthly reports. Reports cover outreach visits, referral-source activity, qualified inquiries, and campaign results.
• Track marketing spending within the approved budget.
• Coordinate with intake staff so new referrals and inquiries are recorded by source.

Professional Standards

This position supports a healthcare practice. The person in this role will:

• Complete confidentiality and privacy (HIPAA) training.
• Never access, discuss, or confirm any individual’s patient status.
• Use only approved service descriptions, credentials, and claims.
• Follow practice policy prohibiting gifts, payments, or anything of value offered in exchange for referrals.

Required Qualifications

• 2+ years of professional experience in marketing, business development, outreach, or social media management.
• Demonstrated experience with in-person business-to-business or professional outreach.
• Experience creating content for business social media accounts.
• Proficiency with Canva, Adobe Creative Cloud, or comparable tools.
• Strong writing, organization, and follow-through, and the ability to work with limited supervision.
• Valid driver’s license, current auto insurance, and the ability to travel throughout King and Kitsap counties, including by ferry.
• Portfolio or work samples.

Preferred Qualifications

• Healthcare, behavioral health, or professional-services marketing experience.
• Physician liaison or referral development experience.
• Experience with CRM systems, Google Business Profile, Google Analytics, or Google Ads.
• Short-form video editing.
• Familiarity with Seattle or Kitsap County healthcare and professional communities.
• Bilingual English-Spanish.
• Bachelor’s degree in marketing, communications, business, or a related field.

Compensation and Benefits

• Pay: $28.00–$35.00 per hour, based on qualifications and experience.
• Paid sick leave: accrued at a rate of at least 1 hour per 40 hours worked, per Washington law.
• Paid Family & Medical Leave: Washington State PFML coverage.
• Mileage: business mileage reimbursed at the IRS standard rate.
• Ferry and parking: ferry fares and parking for business travel are reimbursed.
• Paid travel time: travel between work sites during the workday is paid.
• Other benefits: The practice does not currently offer health insurance or retirement benefits for this position.

How to Apply

Submit the following to [email protected]:

• your resume
• a portfolio or work samples (social media content, campaigns, design, or promotional materials)
• a brief note describing your experience with professional or in-person outreach

Finalists will complete a short job-related exercise, about 60–90 minutes, and an interview.

The Psy Center for Counseling & Evaluations, P.S. is an Equal Opportunity Employer. We welcome applicants of all backgrounds. Applicants who need a reasonable accommodation during the hiring process may contact [email protected]

Pay: $25.00 - $35.00 per hour

Expected hours: 25.0 per week

Benefits

• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Seattle, WA 98107