Field Marketing & Events Manager

Reports to

Head of Marketing

Location

Chicago, New York City, San Diego, or Salt Lake City; hybrid

Hours

Full time

Compensation

$120,00-$150,000

About this role

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ReflexAI’s Field Marketing & Events Manager shapes and executes ReflexAI's events program with precision and creative excellence across conferences, tradeshows, executive forums, hosted experiences, and virtual events. The role coordinates closely with sales, customer success, product marketing, demand generation, design, and external vendors to ensure every event is executed on time, on brand, and on brief. You’ll bring genuine creative instinct to the experience layer: how the brand shows up, how guests move through the experience, the moments that create connection, the swag, the venue details, the run-of-show moments that make an event feel considered rather than assembled. You'll represent ReflexAI on-site with prospects and customers, understanding who our executive audience is and what they care about, and speaking to our work with credibility.

What you'll do

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• Partner with the Head of Marketing to translate ReflexAI's positioning and story into field and event experiences, ensuring every touchpoint feels distinct to our brand, wherever we show up.
• Own end-to-end delivery for all event types: tradeshows, executive forums, hosted dinners, online events and conference activations, including vendor management (booth design/production, shipping, A/V, venues, catering, swag).
• Own webinar and virtual event production end-to-end: platform setup, registration and reminder flows, speaker prep and tech run-throughs, day-of moderation support, and post-event asset delivery (recording, follow-up email)
• Turn event briefs into clear plans that align our team on audience, desired outcomes, experience approach, and operational needs with clear owners, deadlines, and dependencies. Maintain the templates and s