Marketing and Development Coordinator

The Marketing and Development Coordinator is part of a dedicated team of professionals who, utilizing SOWI’s Guiding Values, work together to support Special Olympics Wisconsin’s (SOWI) vision and mission to open hearts and minds towards people with intellectual disabilities and create inclusive communities across Wisconsin by providing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills, and friendships with their families, other athletes, and the community.

The Marketing and Development Coordinator serves as a cross-functional project manager and operational coordinator supporting Special Olympics Wisconsin’s Development, Special Events, and Marketing Communications departments. This position helps translate organizational priorities into actionable plans, ensuring projects, campaigns, fundraising initiatives, and events are strategically coordinated, well-organized, and completed on time. Working collaboratively with department leaders and team members, the Coordinator manages project timelines, tracks deliverables, facilitates communication, coordinates resources, and helps maintain accountability across multiple initiatives.

This position is ideal for a highly organized, proactive, and collaborative professional who enjoys managing multiple projects, improving processes, and bringing people together to accomplish shared goals. By creating greater consistency and coordination across departments, the Marketing and Development Coordinator helps maximize staff capacity, strengthen fundraising efforts, elevate the SOWI brand, and advance the organization’s mission of providing year-round sports training and athletic competition for individuals with intellectual disabilities.

RESPONSIBILITIES

• Manage projects across Development, Special Events, and Marketing Communications, establishing timelines, priorities, responsibilities, and deliverables.
• Coordinate planning meetings, track progress, communicate updates, and follow up on action items to ensure projects stay on schedule and aligned with organizational goals.
• Develop and maintain project management tools, shared calendars, workflows, and documentation to improve communication, accountability, and efficiency.
• Identify potential challenges, competing priorities, and opportunities to streamline processes and maximize staff capacity.
• Help coordinate the planning and execution of fundraising initiatives, special events, marketing campaigns, donor engagement activities, and community outreach projects.
• Manage project deliverables, including sponsorship materials, promotional content, invitations, registration, event logistics, vendor coordination, and communications.
• Support donor and sponsor stewardship by coordinating acknowledgments, recognition, impact materials, sponsorship fulfillment, and post-event follow-up.
• Assist with tracking campaign and event results, fundraising deliverables, budgets, invoices, and other project-related administrative needs.
• Maintain organized project files, records, meeting notes, and shared resources to support effective collaboration and continuity.
• Provide flexible coordination and administrative support to address evolving departmental needs and organizational priorities.

QUALIFICATIONS

• Associate degree or equivalent combination of education and relevant experience in project coordination, marketing, communications, fundraising, event management, or a related field.
• Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills, attention to detail, and consistent follow-through.
• Proficiency with Microsoft Office including Microsoft Teams and familiarity with project tracking tools and shared calendars.
• Ability to work independently, anticipate needs, solve problems, and collaborate across teams.
• Commitment to the mission and values of Special Olympics Wisconsin.

Preferred Qualifications

• Two or more years of experience in project coordination, marketing, fundraising, event management, or nonprofit operations.
• Experience coordinating cross-departmental projects, fundraising campaigns, special events, or donor and sponsor relationships.
• Familiarity with CRM systems, email marketing platforms, digital content management systems, or event registration tools.

WORK ENVIRONMENT AND JOB SPECIFICIATIONS

The work environment and job specifications listed below are representatives of those that must be met by an employee with or without accommodations, to successfully perform the essential functions of this job.

• Office and/or remote work environment
• Frequently move around and access or use computers, office equipment, telephone, and any other pertinent supplies, space of equipment used to perform the duties of the position.
• Work with frequent interruption.
• Sit for extended period of times.
• Lift and/or move, transport, setup up to 50 pounds.
• Travel frequently throughout the region and occasionally statewide.
• Ability to work evenings and weekends as projects require.

Pay: From $24.03 per hour

Expected hours: 40.0 per week

Benefits

• 403(b)
• 403(b) matching
• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Madison, WI 53704