Communications & Data Coordinator: Marketing and Philanthropy

• Job Type: Full-time
• Maintain regular weekly schedule except for special events asneeded
• Salary: $45,000/yr with benefits packages available
• 3-week paid time off, and company designated holidays
• Job Start Date: January 2027
• Direct Supervisor: Marketing Associate and Philanthropy Associate

To apply, please visit https://detroitpublictheatre.org/work-with-us/

Applications sent via email will not be reviewed.

If you have additional questions about the roll, please email [email protected]

Job Duties and overview

• Collects and implements edits from team members
• Proofreads the final draft
• Generates Mailchimp lists
• Schedules the emailing of newsletters
• Supports the newsletters rather than owning them, jumping into Mailchimp when needed, especially during the busy stretches (April and May) or when someone is out. Because they're already fluent in Mailchimp across both sides, picking up a batch is never a cold start.
• Helps clean up and maintain the Mailchimp architecture in partnership with both directors, including subscriber groups and tags so people can self-select their interests (for example, "I'm an actor / designer / technician" or "send me next-season info").
• Manages the printing, signing, and mailing of the annual fundraising appeals, including building the recipient lists.
• Proofreads copy across the website, brochure, and other marketing materials, the detailed, careful eye on everything before it goes out.
• Prepares and maintains materials for grant proposals and reports, and donor summaries for leadership asks.
• Provides data support that feeds both departments.
• Manages and maintains the accuracy of contacts and accounts in Patron Manager, and logs donations and donor information for gifts received via check.
• Researches and implements Patron Manager customization methods to streamline reporting and material assembly.
• Leads the tactical, behind-the-scenes pieces: communications forms, rate sheets, ad buying, printing coordination, and maintaining shared materials across departments.
• Keeps an eye on the Marketing & Communications Handbook alongside the Marketing Director and can build out process and documentation.
• Manages the generation of acknowledgement letters, including printing, signing, and mailing.
• Maintains DPT's charitable solicitation license and DPT's status with federal and state funding licenses.
• Collaborates with the philanthropy team to plan and execute the annual Unabashed Ask for Cash Bash.
• Assists in the strategizing, planning, and execution of donor stewardship events.

The ideal candidate is a detail-obsessed, organized coordinator who takes pride in accuracy and in making systems run smoothly across two departments. They bring 1 to 2 years of experience in an administrative, coordination, or communications support role (or equivalent experience), along with:

• Sharp attention to detail and strong proofreading skills, with a careful eye for copy across newsletters, web, and print.
• Comfort with email marketing platforms (Mailchimp) and a willingness to become the reliable hand that keeps campaigns moving across marketing and philanthropy.
• Data-management discipline: accuracy in a CRM or patron database (Patron Manager a plus), list hygiene, and comfort with segmentation and tagging.
• Strong organizational instincts for maintaining shared files, documentation, and process, including keeping a handbook current.
• The ability to juggle recurring, behind-the-scenes tasks (forms, rate sheets, printing coordination, licenses) reliably and on time.
• Clear written communication and a collaborative, service-oriented approach across two teams.

A dependable, process-minded temperament, someone who genuinely enjoys being the person who keeps things accurate and on track.

Pay: $45,000.00 per year

Benefits

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Detroit, MI 48201